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Position title:
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Project Assistant
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Reports to:
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Conservation Governance Coordinator
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Location:
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Ulaanbaatar, Mongolia
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Country Program/Sector:
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WCS Mongolia Program
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Position type:
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One year fixed-term contract
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Expected travel:
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Travel to work in other locations, districts, and provinces as required, and may be at short notice for extended periods.
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ORGANIZATION BACKGROUND:
WCS stands for wildlife and wild places. As the world’s premier wildlife conservation organization, WCS has a long track record of achieving innovative, impactful results at scale. We run programs spanning the entire ocean and more than 3 million biologically critical square miles in nearly 60 countries. We build on a unique foundation: Our reach is global; we discover through best-in-class science; we protect through work on the ground with local and indigenous people; we inspire through our world-class zoos, aquarium, and education programs; and we leverage our resources through partnerships and powerful policy influence. Our 4,000 diverse, passionately committed team members in New York City and around the world work collectively to achieve our conservation mission. More information at www.wcs.org. WCS is organized into a set of regional programs, which includes the Andes‐Amazon‐Orinoco (AAO) region, comprised of Bolivia, Brazil, Colombia, Ecuador, and Peru country programs, in addition to region‐wide engagement on a variety of conservation matters.
WCS MONGOLIA PROGRAM OVERVIEW:
Established in Ulaanbaatar in 2003, WCS Mongolia has dedicated over two decades to the conservation of Mongolia’s rich wildlife and expansive landscapes. The organization focuses on science-driven, landscape-level conservation, with key efforts in the Southern Gobi and Eastern Steppe, alongside emerging initiatives in Central Mongolia. In addition to regional projects, WCS Mongolia engages in national-level conservation efforts, collaborating with governments, communities, NGOs, and industries to promote biodiversity preservation, landscape connectivity, and sustainable resource management. In 2024, WCS Mongolia launched a five-year strategy focused on three key pillars: enhancing ecological function, strengthening landscape connectivity, and building resilience to climate change. These pillars guide the organization’s work, with the overarching vision of ensuring Mongolia’s ecological integrity for future generations.
JOB SUMMARY:
The Project Assistant will play a key role in supporting the successful implementation of projects under the Conservation Governance Program by providing comprehensive logistical, operational, and administrative support to the Project Team. The position involves contributing to organizing trainings, meetings, and field activities; assisting in data collection and documentation, preparing and compiling financial and administrative records, and ensuring effective coordination and communication with partners and stakeholders. The Project Assistant will also support planning, monitoring, and reporting processes by maintaining project files and databases, tracking progress against timelines, and assisting in the preparation of reports and other program deliverables in line with the organization's mission and conservation goals.
MAJOR RESPONSIBILITIES:
- Provide logistical and administrative support for organizing meetings, trainings, workshops, and field activities under the Conservation Governance Program.
- Assist in preparing invitations, agendas, participant lists, and meeting minutes, and ensure proper follow-up on action items.
- Support data collection, entry, and documentation related to project activities, outputs, and performance indicators.
- Compile, check, and organize financial supporting documents in accordance with organizational requirements.
- Coordinate with partners, consultants, and stakeholders to facilitate effective communication and smooth implementation of activities.
- Support the preparation of periodic progress reports, presentations, and other program deliverables.
- Contribute to the logistical arrangements for field missions, including travel documentation, coordination, procurements, and logistical support.
- Perform other duties as assigned by the Project Coordinator or Program Manager to support the overall objectives of the Conservation Governance Program.
MINIMUM REQUIREMENTS AND JOB SKILLS:
- Bachelor’s degree in environmental studies, natural resource management, public relations or a related field.
- At least 2 years of relevant work experience in project administration, logistics, preferably in conservation or development projects.
- Strong organizational and time-management skills with attention to detail.
- Ability to work collaboratively in a multicultural team environment and coordinate effectively with diverse stakeholders.
- Experience in maintaining records, data entry, and basic financial documentation.
- Willingness to learn and travel for field activities as required.
- Excellent communication skills in Mongolian and Good communication in English (spoken and written).
APPLICATION PROCESS:
- Please submit your completed application by including (all in one pdf file);
1) CV in English,
2) With a one-page cover letter in English explaining your interest and suitability for this position,
3) Along with diploma copies, and
4) at least 2 reference letters provided by previous line managers;
- The subject line of your email submission with “Application – Project Assistant [Candidate Name]” and interested applicants should submit the application to the following email address: hrmongolia@wcs.org
- Applications should be sent on or before 5:00pm UB time Monday, 10th of November 2025. Late or incomplete applications will not be accepted;
- Only shortlisted candidates will be contacted for an interview.
WCS is an equal opportunity employer, and the organization complies with all employment and labor laws and regulations that prohibit discrimination in hiring and ensures that candidates from all backgrounds are fairly and consistently considered during the recruitment process. We are dedicated to hiring and engaging a diverse workforce. We are committed to cultivating an inclusive work environment and look for future team members who share that same value. The organization provides equal employment opportunities for all qualified candidates. The organization does not discriminate for employment based on gender, race/ethnicity, religion, color, national origin, sex, age, disability, marital status, sexual orientation, citizenship status, caste, genetic information or any other covered status or characteristic protected by laws and regulations/and similar categories.
It is everyone’s responsibility to ensure that we do not tolerate discrimination or harassment based upon a person’s membership in one of these protected categories in areas such as recruitment, selection, job assignment, supervision, training, promotions, job grading, transfers, termination, compensation, benefits, educational opportunities, WCS sponsored recreational activities and facilities. The organization complies with the spirit and intent of relevant local laws and WCS’s employment policies.
Wildlife Conservation Society (WCS) Mongolia Program
201 San Business Center, Amar Street-29, Small ring road, Sukhbaatar district, Ulaanbaatar 14200, Mongolia. Tel: +976-11-323719